Vendor relationship management software
- Weighted score out of 100
- 74
- Weights total, should be 100
- 100
- Delivery contributes
- 24
Nothing in these worksheets is a figure we found somewhere. Every number comes from the inputs you enter and the method stated on the page: completeness is the five onboarding items you tick, diligence is a baseline of three checks plus points for data access, site access, single-sourcing and spend, and the score is your own weights applied to your own ratings. The defaults are a worked example, not a recommendation and not a benchmark.
Vendor relationship management software is the same record as a vendor management system with the emphasis moved from control to performance. Both hold the supplier, the documents and the contract. VRM asks the further question: is this relationship working, is it better or worse than last year, and would we choose this supplier again. For a small business that question is answered once a year at renewal, usually from memory, and usually by whoever had the most recent bad experience.
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Score the same five things every time
Delivery, quality, price, responsiveness and compliance covers almost every supplier relationship. The point is not the five criteria, it is that they do not change between vendors or between years, because a score you can compare is worth more than a score that is precise.
Weight them for your business, not for the supplier
A print supplier and an IT supplier are not weighted the same. On the worked example delivery and quality carry 30 points each, price 20, responsiveness and compliance 10 each, and the result is 74 out of 100.
Keep the scores so they become a trend
One score is an opinion with arithmetic on it. Three years of scores on the same weights is evidence, and it is what turns a renewal conversation from a debate about anecdotes into a comparison.
Vendor relationship management software: common questions
What is the difference between VRM and vendor management?
Vendor management is mostly about control: is the file complete, is the contract current, has diligence been done. VRM is mostly about performance: is this working. In practice a small business needs one record that answers both.
What criteria should a vendor scorecard use?
Five is usually right: delivery, quality, price, responsiveness and compliance. More than that and nobody fills it in; fewer and it stops discriminating between suppliers.
Should we share the scorecard with the supplier?
With the ones you want to keep, yes. A supplier told it scored 6 on price and 9 on responsiveness can act on it; a supplier dropped without warning cannot, and neither can its replacement.
Venbix Pro
Keeping the record
The worksheet scores one vendor on one day. Pro remembers it: the supplier, its documents and their expiry dates, the contract and when notice is due, the onboarding stage it reached, and every scorecard you have ever given it.
- Download the pack or scorecard as a file you can send
- Send it to a supplier or an auditor without the Venbix watermark
- Come back to this vendor's sheet with the figures still in it
- Put your own logo on what suppliers and auditors see
- Take every vendor, document and contract out at once, as a file
- Send a supplier its onboarding request without leaving the record
- Not used by Venbix: nothing here takes a payment from your suppliers
- Match the vendor list against the suppliers your books already know
$49per month, whole team
Start Venbix Pro PricingVenbix Pro is $49 a month and renews on the same date each month at the same $49 until you cancel. There is no introductory rate, no minimum term and no automatic step up in price. If the price ever changes you keep the price you signed at.
Will it do what you need for Vendor relationship management software?
Tell us how many suppliers you have and what keeps going wrong with them, and we will tell you plainly whether Venbix fixes it.
Cite or embed this figure
On the worked example, weights of 30, 30, 20, 10 and 10 applied to scores of 8, 7, 6, 9 and 8 give a weighted score of 74 out of 100, four points above a 70 review threshold.
Vendor scorecard (Weighted score out of 100): 74, Venbix, worked example.
Cite as: "Vendor relationship management software, Venbix", updated 2026-09-04, https://venbix.com/vendor-relationship-management-software/.