What you pay for
Venbix: One flat price for the whole team, $49 a month, however many vendors and people you add
A procure-to-pay suite: A platform fee priced by team or headcount, with modules that unlock separately
Record, dates, evidence
Vendor management for small businesses
Most small businesses do not have a vendor problem until the day they do: a contract auto-renewed because nobody diarised the notice date, a supplier was paid to a bank account nobody verified, an insurance certificate expired eight months ago, or two people are buying the same thing from two different companies at two different prices.
Free for 14 days. No card needed.
Free to use
- No account
- No card
- No sign-up
Venbix Pro is $49 per month for your whole team, billed monthly.
- 3
- free tools on this site the answer is never behind a login
- 18
- providers' own published prices, compared in the VMS Pricing Index
- $49
- per month, whole team Free tools: $0
A small US business with thirty to three hundred suppliers, keeping their documents, contracts and performance somewhere better than a spreadsheet only one person understands
Not a procurement department running requisitions and three-way matching, not a business shopping for a supplier in some category, not a compliance team screening counterparties, and not an enterprise buying a VMS for a contingent workforce
Tools
The tools, free and open
Venbix is three free worksheets and one paid record for the US business that buys from thirty to three hundred suppliers and keeps them in a spreadsheet, an inbox and the AP ledger, none of which agree. The worksheets score whether a supplier is actually onboarded, size the diligence it needs, and compare two suppliers on your own weights.
All three compute in the page with no account.
- Free tools Vendor scorecard Turn five criteria and your own weights into one score out of 100 for a supplier, and see how far it sits above or below your review threshold. 74Weighted score out of 100
- Free tools Vendor due diligence checklist Size the diligence a supplier actually needs from what it touches and what you pay it, then see how many checks are outstanding and how much annual spend is riding on them. 6Checks outstanding
- Free tools Vendor onboarding template Score whether a supplier is actually onboarded: W-9, insurance with a date on it, bank details someone verified, a signed agreement and a named contact, against the annual spend riding on whatever is missing. 80Onboarding complete, percent
Free to use. No account, no card, no sign-up.
In figures
VMS Pricing Index
4.99 to 3,083USD
Range of the published figures
16 sources with a published figure, read 19 October 2026.
Venbix Pro
$49
per month, whole team
The vendor is scored. Keeping the record is Venbix Pro.
The worksheet scores one vendor on one day. Pro remembers it: the supplier, its documents and their expiry dates, the contract and when notice is due, the onboarding stage it reached, and every scorecard you have ever given it.
- Download the pack or scorecard as a file you can send
- Send it to a supplier or an auditor without the Venbix watermark
- Come back to this vendor's sheet with the figures still in it
- Put your own logo on what suppliers and auditors see
- Send a supplier its onboarding request without leaving the record
- Not used by Venbix: nothing here takes a payment from your suppliers
- Match the vendor list against the suppliers your books already know
Free for 14 days. No card needed.
Venbix Pro is $49 per month for your whole team, billed monthly. Billed monthly. Cancel any time from your account page. Price and renewal terms are shown before checkout.
One record for every supplier you already buy from
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Every vendor with an owner, a category and a status
A supplier is on the list or it is not, someone owns the relationship or nobody does, and it is approved, in review or offboarded. Three fields nobody keeps, and between them they answer most of the questions a spreadsheet cannot.
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Documents and contracts that tell you before they lapse, not after
An insurance certificate has an expiry date and a contract has a notice date. Both are on the record and both warn the person who owns the relationship, which is the difference between renewing on purpose and renewing by accident.
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The diligence you did, kept where you can find it again
Checks completed, by whom, when, and what they found, against the vendor rather than in somebody's sent items. When an insurer, a customer or an auditor asks, the answer is a page rather than an afternoon.
Should you just buy a procurement suite instead?
If you have a procurement function raising requisitions, routing approvals and matching invoices to purchase orders three ways, buy a procure-to-pay suite and do not read on. Venbix is for the business one step before that: you already buy from a lot of people, the buying itself works, and what is missing is a record of who they are, what they signed, when it renews and whether they are any good.
The free tier
Venbix: All three worksheets, the whole calculation, with no account and no cap on use
A procure-to-pay suite: A demo and a quote; the category rarely publishes a self-serve free tier at all
What it covers
Venbix: The vendor, its documents and expiry dates, its contract and notice date, its scorecard
A procure-to-pay suite: Requisitions, approval chains, purchase orders, three-way matching, AP automation and spend analytics
Getting your data out
Venbix: Export vendors, documents, contracts and scorecards any time, and for 90 days after you cancel
A procure-to-pay suite: Varies by contract; an export is often an implementation or support engagement
Competitor pricing read 2026-09-04: Precoro Core starts at $499 per month billed annually and describes itself as ideal for small teams, Automation at $999 per month, and its AP module at $499 per month (precoro.com/pricing); Tropic starts at $3,083 per month, priced on employee count (tropicapp.io/pricing). CobbleStone and Vendorful publish no price. Each figure is sourced in research/data/claims.tsv with its retrieval date; prices change and the vendor's own page is the authority.