Vendor management tools
- Weighted score out of 100
- 74
- Weights total, should be 100
- 100
- Delivery contributes
- 24
Nothing in these worksheets is a figure we found somewhere. Every number comes from the inputs you enter and the method stated on the page: completeness is the five onboarding items you tick, diligence is a baseline of three checks plus points for data access, site access, single-sourcing and spend, and the score is your own weights applied to your own ratings. The defaults are a worked example, not a recommendation and not a benchmark.
Vendor management tools, plural, is usually how somebody searches when they are not yet sure they need a system. It is a fair instinct: most of this work can be done with tools rather than a platform, and for a business with twenty suppliers a spreadsheet plus a calendar genuinely is enough. The point where tools stop working is not a supplier count, it is a handover. The spreadsheet works while its author is there. The first time somebody else has to answer 'when does this renew' or 'did we ever get their insurance', the tool has become a single point of failure.
Try the free worksheet Free to use. No account, no card, no trial clock.
Start with the three worksheets, free
Score one supplier's onboarding, size the diligence a second one needs, and put two competing suppliers through the scorecard. That is most of the value of a vendor system and it costs nothing to find out whether it changes any decision you were about to make.
Keep using a spreadsheet until a date bites you
A spreadsheet holds the list perfectly well. What it cannot do is tell somebody a notice window is closing. The honest trigger to move is the first renewal or lapse you find out about afterwards.
Move the dates first, then the rest
If you do move, contracts with their notice dates and documents with their expiry dates are what earn the change. Categories, spend tags and scorecards can follow at leisure.
Vendor management tools: common questions
Can we do vendor management in a spreadsheet?
Yes, up to a point, and there is no shame in it. The three things a spreadsheet cannot do are warn you before a date, let a supplier update its own record, and survive the person who built it leaving.
What is the cheapest way to start?
The three worksheets on this site, free and with no account. They answer the questions; keeping the answers is what costs $49 a month.
What should we not buy yet?
Spend analytics, sourcing and e-signature. All three are real products and none of them helps a business that cannot yet say who its suppliers are and when their contracts renew.
Venbix Pro
Keeping the record
The worksheet scores one vendor on one day. Pro remembers it: the supplier, its documents and their expiry dates, the contract and when notice is due, the onboarding stage it reached, and every scorecard you have ever given it.
- Download the pack or scorecard as a file you can send
- Send it to a supplier or an auditor without the Venbix watermark
- Come back to this vendor's sheet with the figures still in it
- Put your own logo on what suppliers and auditors see
- Take every vendor, document and contract out at once, as a file
- Send a supplier its onboarding request without leaving the record
- Not used by Venbix: nothing here takes a payment from your suppliers
- Match the vendor list against the suppliers your books already know
$49per month, whole team
Start Venbix Pro PricingVenbix Pro is $49 a month and renews on the same date each month at the same $49 until you cancel. There is no introductory rate, no minimum term and no automatic step up in price. If the price ever changes you keep the price you signed at.
Will it do what you need for Vendor management tools?
Tell us how many suppliers you have and what keeps going wrong with them, and we will tell you plainly whether Venbix fixes it.
Cite or embed this figure
On the worked example, the free scorecard reduces a supplier to one number, 74 out of 100, from five weighted criteria you set yourself.
Vendor scorecard (Weighted score out of 100): 74, Venbix, worked example.
Cite as: "Vendor management tools, Venbix", updated 2026-09-04, https://venbix.com/vendor-management-tools/.